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CODE OF REGULATIONS
The Young Men's Christian Association of Greater Cincinnati
ARTICLE I
Name And Object
Section 1. The name of this Association shall be "The Young Men's Christian
Association of Greater Cincinnati".
Section 2. The object of this Association shall be to bring into harmony
with the spirit of Christ the physical, mental, spiritual, social, and
moral condition of all people.
Section 3. This Code of Regulations represents an amendment, restatement
and consolidation of the Constitution and By-Laws that were in existence
as of the date of adoption of this Code of Regulations for this Association.
ARTICLE II
Membership
Section 1. Qualifications for membership shall be in accordance with
the standards established by the National Council of the Young Men's
Christian Association. Any individual, who is in accord with the purposes,
ideals, and spirit of the YMCA, is eligible for membership in this Association.
Members of the Association shall be divided into two Classes: Voting
Members and Non-Voting Members. Non-Voting Members are comprised of Emeritus
Directors, facility members, program participant members and financial
support members except if such individuals are otherwise Voting Members.
Section 2. The Voting Members of the Association shall be those individuals
who comprise the Electoral Council. The Electoral Council shall be comprised
of all of those individuals who serve on the Board of Directors and each
of the several Committees of Management of the Association as of the
date for which the Voting Members of the Association are being determined.
The President of the Association shall act as secretary of the Electoral
Council without a vote.
Section 3. Other forms of non-voting membership may be provided for
in the by-laws adopted by any Committee of Management and approved by
the Board as provided herein. .
ARTICLE III
Management; Board of Directors; Removal; Vacancies; and Emeritus
Directors
Section 1. The management of this association shall be vested in a Board
of Directors, in which shall be vested the title to all property of the
Association and which shall have and exercise all the powers necessary
to control the property and policy of the Association, including the
power to appoint an executive committee, and such other committees as
it deems desirable, and to delegate to the executive committee the authority
to act for the Board between meetings.
Section 2. The Board of Directors shall consist of thirty?six members
of the Association?at-large, plus an active member from each Branch of
the Association. Directors shall serve for three years, or until their
successors are elected and qualified. The Board may at any time increase
the number of members?at?large to thirty?seven, but the number shall
immediately revert to thirty?six on the occasion of the death, resignation,
or refusal to stand for reelection of any incumbent member?at?large.
Section 3. The Board of Directors shall have the power to fill any vacancies
for the unexpired term. If there are numerous vacancies such that the
remaining Directors constitute less than a quorum, then the remaining
Directors may, by the vote of a majority of their number, fill any vacancy
in the Board for the unexpired term. Any Director may resign by giving
written notice to the Chairperson of the Board, to the President, or
to the Secretary of the Corporation. Such resignation shall take effect
upon receipt of such notice, or at any other time specified therein.
Unless otherwise specified therein, the acceptance of a resignation shall
not be necessary to make it effective.
Section 4. Any Director or Directors may be removed, either with or
without cause, at any time, by the affirmative vote of a majority of
the Directors at a meeting called for that purpose at which a quorum
is present; provided, further, that at least a majority of the total
number of Directors then in office vote for the removal of such Director.
Any Director who is the subject of a proposed removal action shall be
given (1) at least 30 days advance notice of the Board meeting at which
consideration of the removal action will occur together with a statement
for such action, and (2) an opportunity to be heard at said Board meeting
and ask questions; provided, however, that if the Director fails to utilize
his or her opportunity to be heard (whether by failing to attend such
Board meeting, failing to make a presentation and/or failing to respond
to questions or comments), then the Board may proceed with taking final
action on whether or not to remove the Director. In the event of any
such removal, a new Director may be elected at the same meeting for the
unexpired term of the Director removed. Failure to elect a Director to
fill the unexpired term of any Director removed shall be deemed to create
a vacancy in the Board.
Section 5. The Board of Directors shall meet monthly, at least 8 times
per year. Eighteen members of the Board shall constitute a quorum. Directors
may not participate in a meeting of the Board of Directors by means of
conferencing communications equipment.
Section 6. Special meetings of the Board may be called by the Chairperson
and shall be called upon the written request of three Directors.
Section 7. The Board of Directors shall establish an Emeritus Board
of Directors consisting of individuals who have previously served as
Directors of the Association and who have provided exemplary and distinguished
service to the Association. The Board, upon recommendation by the Nominating
and Board Development Committee, shall elect annually the new individuals
who are to serve as Emeritus Directors.
Section 8. Emeritus Board members shall have all of the privileges of
Directors except the right to Vote and hold a position as an officer
of the Board. Emeritus Membership shall be for life and carry all of
the privileges of office except voting and election as an officer of
the Board.
ARTICLE IV
Committees of the Board
Section 1. Immediately after the annual election of officers of the Board,
all Committees of the Board of Directors shall be appointed by the Executive
Committee , with the approval of the Board of Directors, for a term of one
year or until their successors are appointed. The chairpersons of the committees
shall be officers of the Board. Members of Committees of the Board and of the
Association need not be members of the Board unless these Regulations so state.
The committees shall assume such duties as are assigned by the Chairperson
of the Board with approval of the Board.
Section 2. Executive Committee ?This Committee shall consist of the
following officers of the Board: Chairperson, Chairperson-Elect, Past
Chairperson, Treasurer, Secretary and all of the Vice Chairpersons. The
Executive Committee shall have general charge of the affairs of the Association
during the intervals between meetings of the Board.
Section 3. The standing committees of the Board shall be as follows:
· Audit Committee
· Branch Operations Council
· Executive Committee
· Facilities Development Committee
· Finance Committee
· Financial Development Committee
· Goals Committee
· Human Resources Committee
· Marketing Committee
· Nominating and Board Development Committee
The respective responsibilities of each standing committee shall be
as approved by the Board in the Roles and Responsibilities for each such
standing committee.
Section 4. Special committees and task forces may be established, upon the
recommendation of the Executive Committee and approval of the Board, to carry
on particular activities of the Board and of the Association.
Section 5. No Committee of the Board or of the Association shall incur
any indebtedness or make any expenditures without the approval of the
Board. The President shall, with the approval of the Board, develop policies & procedures
for the disbursement of funds of the Association.
Section 6. Each of the standing committees shall be chaired by an officer
of the Board. If the chair of a standing committee is not an officer
of the Board, he or she shall be nominated as a Vice Chairperson. At
least two members of each of the Standing Committees shall be branch
representatives.
ARTICLE V
Elections of Directors and Officers
Section 1. The Board of Directors shall be elected by the Electoral
Council based upon the slate of candidates submitted by the Nominating
and Board Development Committee as provided herein. Only persons nominated
by the Nominating and Board Development Committee as candidates shall
be eligible for election as directors. The Directors shall be divided
into three classes so that the 3-year terms of the directors are staggered.
One?third of the Board shall be elected annually for a term of three
years. Except as hereinafter provided, no Director shall serve more than
three consecutive 3-year terms; provided, further, that the foregoing
term limit rule shall commence with the election of Directors in 2003
(i.e., the class of 2006) which would result in completion of the three
consecutive terms in 2012. In addition, (1) if a Director is elected
to an office that has a 2-year term that extends beyond the expiration
of the Director's third consecutive 3-year term as a Director, or (2)
if a Director is elected to one of the offices of the Chair (i.e., Chair-Elect,
Chairperson or Past Chairperson) and the combined 6-year term of the
three offices of the Chair extends beyond the expiration of the Director's
third consecutive 3-year term as a Director, then such Director shall
be eligible to be elected to an additional consecutive term (or terms,
if applicable in the case of the Chair offices), but the Director's term
shall cease upon the expiration of such term as an officer and the Director
shall be treated as having resigned as a Director upon the expiration
of such Director's term as an officer.
Section 2. At the first regular meeting of the Board of Directors after
the election by the Electoral Council, the Board shall elect by ballot
from its own number and based upon the slate of officers recommended
by the Nominating and Board Development Committee as provided herein,
the officers of the Board including a Chairperson, Chair-Elect, Past
Chairperson, one or more Vice?Chairpersons, a Secretary and a Treasurer
of the Board, to serve for a term of two years, or until their successors
are elected and qualified. These officers shall also be officers of the
Association. The Board shall also elect from outside its own number,
the President of the Association and such other officers of the Association
as may be recommended to the Board by the President.
Section 3. The Nominating and Board Development Committee will nominate
and recommend to the Executive Committee of the Board the candidates
for all open director positions and for the officers of the Board including
determining the number of Vice-Chairpersons. The Nominating and Board
Development Committee shall seek recommendations for candidates for the
Board positions from the Executive Committee, the branches and such other
sources as the Committee desires. The Nominating and Board Development
Committee shall seek recommendations for candidates for the officer positions
from the Board. The Executive Committee shall approve the slate of candidates
for directors and officers prior to the final submission of the slates
by the Nominating Committee.
Section 4. Officers of the Board may serve successive terms, except
as limited by the term limits for Directors as provided in Article V,
Section 1.
Section 5. The Committee of Management of each Branch will recommend
from its membership, one or more candidates to the Nominating and Board
Development Committee for its designated representative to the Board
of Directors no later than October 1 of the third year of the term of
its designated representative or whenever a vacancy occurs.
Section 6. Candidates for the at?large members of the Board of Directors
may be recommended by any member of the Association. Such recommendations
shall be submitted to the Nominating and Board Development Committee
through the President before October 1st of each year.
Section 7. The Electoral Council shall meet between October 15th and
November 15th and shall adopt its own rules of procedure. It shall proceed
annually to elect one?third of the Board from nominations from the Nominating
and Board Development Committee as promptly as is consistent with thorough
consideration. No person shall be elected a Director unless the person
shall receive a simple majority vote of all members of the Electoral
Council present. If one?third of the Board is not so elected by the Council,
it shall promptly notify the Nominating and Board Development Committee
to make additional nominations for this purpose until elections are complete.
Section 8. The Chairperson is the Chief Volunteer Officer and shall
preside at all meetings of the Association and of the Board of Directors.
The Chairperson shall appoint all the Committees of the Board and of
the Association, with the approval of the Board of Directors. The Chairperson
shall be a member?ex?officio with vote of all Committees of the Board
and of the Association.
Section 9. In the absence of the Chairperson, the Chair-Elect shall
perform his/her duties. If the Chair-Elect is not available, the Treasurer
or the Secretary shall perform these duties. The Vice?Chairpersons shall
assume such duties as are assigned by the Chairperson.
Section 10. The Treasurer shall be chairperson of the Finance Committee.
Section 11. The Secretary is responsible for:
1. Overseeing that records of all Board and Committee proceedings,
and all Association proceedings, are kept safe, intact, in an organized
manner, and
are accessible to those authorized to access them.
2. Ensuring that all Board Policies are properly approved, and are filed in
an organized manner so that they may be easily accessible to those who are
authorized to access them.
ARTICLE VI
Professional Staff
Section 1. The President of the Association shall be its Chief Executive
Officer. Subject to the terms of the President's election, and under
the supervision of the Board, the President shall be responsible for
the general direction and management of the Association and of its Branches,
as set forth by the Board. The President may delegate authority to those
reporting to the President. The President shall report to the Board,
its officers and committees, regularly, on the work of the Association
and progress toward Association goals.
Section 2. The President shall be a member ex?officio, without vote,
of all Committees of the Association and of the Board of Directors.
Section 3. One or more Vice?Presidents shall be recommended by the President
and shall be elected by the Board. Other professional staff may be employed
by the President.
Section 4. The Executive Director of each branch shall be appointed
by the President with input from the Branch Committee of Management.
The Branch Executive Director shall be responsible to the President and
shall be charged with the supervision of the activities and of the staff
of the Branch. Such Executive Director shall consult with the Committee
of Management and shall keep the President fully advised as to the progress
of work and of all matters under consideration.
Section 5. The other members of the professional staff of each Branch
shall be employed by the President upon recommendation by the Executive
Director.
Section 6. The President is responsible for the assets of the Association,
and for safeguarding them, through physical security measures, and appropriate
internal financial controls.
Section 7. The President shall, prior to the end of each fiscal year,
prepare a budget of necessary expenditures and estimated receipts involved
in the conduct of the Association's work during the following fiscal
year. These budgets shall be submitted to and reviewed by the Finance
Committee for submission to and approval by the Board of Directors.
ARTICLE VII
Meetings of Voting Members
Section 1. There shall be an annual meeting of the Association within
ninety days after the close of the fiscal year, at which the Board of
Directors shall report to the voting membership upon the state of the
Association. The Annual Meeting or any special meeting of the voting
members may be held at a location within or outside the State of Ohio.
Section 2. Special meetings of the voting members of the Association
may be called by the Chairperson and shall be called by him or her upon
the written request of forty voting members of the Association. Special
meetings of the voting members of the Association may also be called
by the President, or by a majority of the Directors acting with or without
a meeting, or by action adopted or taken by the vote or consent of not
less than ten percent (10%) of all of the voting members. Upon delivery
in person or by certified mail to the President or Secretary of a written
request for a meeting of voting members by any persons entitled to call
such a meeting, it shall be the duty of the officer to whom the request
is delivered to give to the voting members entitled thereto notice of
a meeting to be held not less than seven nor more than 65 days after
delivery of such request, as such officer shall fix. If, upon such a
request, such officer does not within ten days call the meeting, the
persons making such request may call it by giving notice as provided
herein.
Section 3. The annual meeting of the voting members of the Association
shall be held within ninety days of the close of the fiscal year. Twenty?five
members shall constitute a quorum for the transaction of business at
the annual meeting and all special meetings. Reasonable notice of all
meetings shall be given through the public press and upon the bulletin
boards of the various Branches. Each voting member shall be entitled
to one full vote on each matter properly submitted to the voting members
for their vote, consent, waiver, release or other action. Except where
the Ohio Non?Profit Corporation Law or other applicable law, or the articles,
or other provisions of this Code of Regulations designate or require
a different proportion of the voting power of the Association with respect
to any matter to be acted upon by voting members, a majority of the voting
members present and entitled to vote at any voting members' meeting at
which a quorum is present may authorize or take action with respect to
each matter properly submitted to the voting members at such meeting.
Section 4. The call for a special meeting, as provided in Section 2
of this Article , shall state the purpose of such meeting, and no business
other than that specified shall be in order at such meeting.
Section 5. The Chairperson shall prescribe the order of business for
all meetings of the Association and of the Board, with particular attention
to the goals of the Association and progress towards those goals. All
such meetings shall be opened with a devotion.
Section 6. Except as otherwise expressly required by law, notice of
each meeting of voting members, whether annual or special, shall be given
not more than 60 days and not less than seven days before the date specified
for the meeting by the Chairperson, President or Secretary, or, in case
of their refusal or failure to do so, by the person or persons entitled
to call such meeting, to each voting member entitled to notice of the
meeting, by delivering a written notice thereof (i) personally (including
express mail or courier service), (ii) by electronic mail transmission,
(iii) by telecopy (fax), or (iv) by U.S. mail, postage?prepaid. The address
or fax number of any voting member for purpose of providing such notice
shall be the address (including electronic mail address) or fax number
of the voting member as it appears on the records of the Association,
or, if a voting member shall not have furnished his or her address or
fax number to the Association, then at his or her most recent post?office
or electronic mail address or fax number known to the sender. Except
when expressly required by law, no other publication of any notice of
a voting members' meeting shall be required. Notice of the adjournment
of a meeting need not be given if the time and place to which it is adjourned
are fixed and announced at such meeting. Any voting member, either before
or after any meeting, may waive in writing any notice thereof required
by law, the articles, or this Code of Regulations. Such written waivers
shall be filed with or entered upon the records of the meeting. Notice
of a meeting shall be deemed to be waived by any voting member who attends
such meeting in person and who does not, before or at the commencement
of the meeting, protest the lack of proper notice.
ARTICLE VIII
Branches and Committees of Management
Section 1. The Board may establish under its control branches, departments
and commissions of the Association and shall define the scope of their
activities.
Section 2. The activities of each branch shall be directed by a Committee of
Management. The members and Chairpersons of Committees of Management shall
be appointed by the Chairperson of the Board of Directors with Board approval.
The Chairperson and President shall be members ex?officio of all committees
of the Association. The Treasurer shall be treasurer of all branches.
Section 3. No organization or club shall be effected within or in connection
with any Branch, except with the approval of the Committee of Management
thereof, and all such organizations shall be under the control of said
Committee, and their Constitutions, By?Laws, and Rules shall be subject
to the approval of said Committee.
Section 4. Each Committee of Management may adopt By?Laws not inconsistent
with the Articles of Incorporation and the Code of Regulations of the
Association for the carrying on of its work to be approved by the Board
of Directors. Each Committee of Management may provide in its By?Laws
for forms of membership consistent with this Code of Regulations and
approved by the Board of Directors.
Section 5. Not more than four members of the Board of Directors shall
be appointed to membership on the Committee of Management of any one
branch.
Section 6. Each Branch Committee of Management shall be charged with
full responsibility to the Board of Directors for the conduct of the
work entrusted to it. Each Committee of Management shall, as promptly
as may be possible after its appointment, organize by the election of
a Vice?Chairman and a Secretary from among its members.
ARTICLE IX
Books and Records
Section 1. Pursuant to ORC 1702.11 and 1702.15, the Board of Directors
may make reasonable rules and regulations prescribing under what conditions
the documents set forth in ORC 1702.15 (including books and records
of account; the official minutes of meetings of members, Directors
and committees of members and Directors; and membership records) and
any other documents of the Association as the Board so determines in
its sole discretion, shall be open to the inspection of the members
or others for any reasonable and proper purpose. No member shall be
denied any right which is conferred by the Ohio Non?Profit Corporation
Law or any other Ohio law to inspect any books and records of account,
official minutes, membership records or other document of the Association.
ARTICLE X
Conflicts Of Interest
Section 1. As provided in Section 1702.301 of the Ohio Revised Code,
a Director of the Association shall not be automatically disqualified
by his office from dealing with the Association as a vendor, purchaser,
employee, agent, or otherwise if the conditions of this Section and ORC §1702.301
are met. In addition, if the conditions of this Section and ORC §1702.301
are met, no contract or transaction shall be void or voidable or in any
way affected with respect to the Association for the reason that it is
(1) between the Association and one or more of its Directors, (2) between
the Association and any other entity in which one or more directors have
a financial or personal interest, or (3) for the reason that one or more
interested Directors participate in or vote at the meeting of Directors,
or a committee thereof, which authorizes such contract or transaction.
The conditions to be met of this Section are: (1) the Director has complied
with any Conflict of Interest Policies adopted by the Board (including,
without limitation, the Code of Ethical Conduct) and (2) any one of the
following three tests are met:
Test #1: The material facts as to the Director's or Directors' relationship
or interest and as to the contract or transaction are disclosed or known
to the Board of Directors, or a committee thereof, and the Board of Directors,
or a committee thereof, in good faith reasonably justified by such facts,
authorize or ratify the contract or transaction by the affirmative vote
of a majority of the disinterested Directors, even though the disinterested
Directors constitute less than a quorum of the Board of Directors or
the committee thereof.
Test #2: The material facts as to the Director's or Directors' relationship
or interest and as to the contract or transaction are disclosed or are
known to the voting members entitled to vote thereon and the contract
or transaction is specifically approved or ratified at a meeting of the
voting members held for such purpose by the affirmative vote of a majority
of the voting power of the Association held by persons not interested
in the contract or transaction.
Test #3: The contract or transaction is fair as to the Association as
of the time it is authorized or approved or ratified by the Board of
Directors, or a committee thereof, or by the voting members.
Section 2. Without limiting or qualifying the foregoing, if in any judicial
or other inquiry, suit, cause, or proceeding, the question of whether
a Director of the Association or the Association acting through its Board
of Directors, or a committee thereof, has acted in good faith is material,
then notwithstanding any statute or rule of law or of equity to the contrary
(if any there be), his, her or its good faith shall be presumed, in the
absence of proof to the contrary by clear and convincing evidence.
Section 3. For purposes of the preceding Section, common or interested
Directors may be counted in determining the presence of a quorum at a
meeting of the Directors or committee thereof which authorizes or ratifies
the contract or transaction.
ARTICLE XI
Amendments
Section 1. This Code of Regulations may be amended by a three?fifths
vote of the voting members present at the annual meeting or at a special
meeting. Notice of the intention to present the amendment shall be given
to the voting members and the amendment shall be posted or published
as provided herein at least two weeks before it is voted on.
Section 2. If it is proposed to amend the Code of Regulations, either
at the Annual Meeting or special meeting of the voting members, in accordance
with the provisions of the Code of Regulations, notice of the intention
to present the amendment shall be given at a meeting of the Board at
least one month prior to such annual or special meeting. A copy of such
proposed amendment shall be posted on the bulletin boards of the Branches
of the Association at least two weeks prior to such annual or special
meeting.
ARTICLE XII
Indemnity Of Directors And Officers
Section 1. Each present and future Director, officer of the Board and
officer of the Association shall be indemnified by the Association against
expenses actually and necessarily incurred by him or her (including,
but not limited to, counsel fees, and settlements out of court in amounts
approved by the Directors, but not including any case where, in the opinion
of the disinterested reputable counsel selected by the Association, the
Directors and officers affected are guilty of willful misconduct) and
against judgments against him or her in favor of the Association or other
persons in connection with any action, suit or proceedings to which he
or she may be made a party by reason of his or her being or having been
a Director, officer of the Board or officer of the Association (whether
or not he or she continues to be a Director or officer at the time of
incurring such expenses), except in relation to matters as to which he
or she shall be adjudged in such action, suit or proceeding to be liable
because of willful misconduct. The foregoing right of indemnification
shall not be exclusive of other rights to which any Director or officer
may be entitled as a matter of law.
ARTICLE XIII
Schedule
Section 1. This Code of Regulations was approved by the Board of Directors
on December 18, 2002 and shall be presented at the annual meeting of
members of the Association on January 30, 2003. This Code of Regulations
shall become effective upon approval by the members at the annual meeting.
Adopted January 30, 2003
Prior Adoption History: This Constitution shall be presented at a special
meeting of the members of the Association to be held before the third
day of May, 1924, and shall be voted upon at a regular meeting to be
held on the third day of June, 1924. If two?thirds of the members present
shall vote favorably, the Constitution shall become effective at once.
If the Constitution is adopted, a special election for members of the
Electoral Council shall be held on October 5, 1924. This Electoral Council
shall at once elected seven members of the Board of Directors. Directors
in office on June 2, 1924 shall continue in office under this Constitution
until the election by the Electoral Council in the year in which the
term for which they were elected expires. (As regularly amended and unanimously
adopted at the 95th Annual Meeting on February 16, 1944; as further amended
and unanimously adopted at the 124th Annual meeting on March 9, 1978;
as further amended and unanimously adopted at the 127th Annual Meeting
on March 23, 1981; as further amended and unanimously adopted at the
130th Annual Meeting on march 15? 1984; as further amended and unanimously
at a Special Meeting on March 28, 1986; as further amended and unanimously
adopted at the 133`° Annual Meeting on March 24, 1987.)
204775.
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